Stock and invoicing
Description
GIT's new Win€UR Stocks & Invoicing management software liberates corporate energies & minds! Win€UR Stocks & Invoicing was designed in order to facilitate companies' commercial operations, whatever their field of activity and trade. This commercial programme suite administers stocks and invoicing; it has become very popular because it is so comfortable to use, and is extremely user-friendly and reliable. WinEUR Stocks & Invoicing contains plenty of automatic functions which free users from repetitive tasks. Furthermore, WinEUR Stocks & Invoicing supports the latest technologies, such as barcode administration, besides being fully integrated with other computer systems using XML format.
Main product qualities
- Easy to use thanks to a simple, user-friendly interface.
- The format editor allows you to personalise documents according to your requirements.
- The application accommodates 3 main types of operations, i.e.: internal transactions, and external purchases & sales.
- There are 17 different transaction stages.
- You can group several vouchers for invoicing a client.
- Includes the concept of goods reservation.
- Able to handle different unit numbers for purchases & sales .
- Multiple warehousing locations in accordance with FIFO, LIFO, and average cost methods.
- Multiple suppliers per article.
- Manages both the supplier's article code and the item's own specific code.
- Composite articles.
- Administration of stock alerts (minimum/maximum).
- Re-ordering of goods, based on inventory level.
- Bar-code administration.
- Like all other WinEUR products, the Stocks & Invoicing module is a single- or multiple users, multi-company, single-or multiple currencies, and multilingual application.
- Articles
- The Stocks & Invoicing solution focuses on the articles (which are unlimited in number). These can be accessed by 3 search keys: the article code, the short description, and the detailed description. An article's general characteristics include its family, category, make, producer, sales unit code (kilogramm, meter, litre, unit, etc.), number , tax-code, (purchase and sale), rebate code, and recommended sales price. It also features replacement articles (for non-stocked items, composite articles, or fixed-priced items), and serial number management.
- You can enter item descriptions in the language of your choice (120 characters per idiom), which allows you to send your clients/suppliers documents in their own language. You may also create text for additional information, and/or legal requirements.
- Inventory locations
- Storage locations are unlimited in number. Stocks items can be valued according to the FIFO-, LIFO-, and average ponderated cost methods. You can define the minimum, and maximum stock of items for each inventory location.
- You may also define the exact location of any item within the stock, and print-out preparatory delivery bills, listing each item's inventory location.
- Price lists
- Up to 999 price codes de prix per article.
- Definition of prices in foreign currencies.
- Different tariffs can be linked by defining formulas (calculation rules) joining the 2 price codes.
- Sales prices can be updated in a selective manner.
- You can export prices (according to many article-linked criteria) towards a table, and re-import them after alteration.
- Suppliers
- Several suppliers can be defined for each article.
- One can define the principal supplier.
- One can define purchase units which automatically convert into sales units when the goods are received. The information (date of order, last purchase price) is automatically updated by the system upon arrival of the merchandise, or when supplier invoices are confirmed.
- Client transactions
- Customer transactions are denominated in the bookkeeping currency, or in the foreign currency; they may include several steps such as: the offer, purchase order, delivery bill, invoice, credit note, debit note, or return of the goods.
- The stages concerning the offer, purchase order, delivery bill, and invoice, are linked: once the offer has been recorded, the programme will automatically generate the subsequent steps.
- Once the order has been entered, it is possible to make several partial deliveries at different dates, according to the level of inventory.
- Several vouchers and/or invoices can be grouped. It is possible to reserve goods, as well as to issue invoices which are renewed periodically automatically (for ex. for subscriptions, rent, contracts for assistance).
- Supplier operations
- Supplier operations are denominated in the bookkeeping currency, or in foreign currency; they may include several steps such as: the offer, purchase order, delivery bill, invoice, credit note, debit note, or return of the goods.
- It is possible to link operations, to issue one or several delivery notes, and to group the vouchers and invoices received from suppliers. Purchase orders can be managed through the order proposal application, which is triggered by the minimum inventory level, the current level of stocks, and by orders received from customers, and issued in favor of suppliers.
- Internal transactions
- Internal transactions are used to manage inventory operations; they may include several stages, such as: Inventory transfers, manual entries and exits of stock, assembly, and separation of the components of composite articles-, operations concerning after-sales services.
- Print-outs of various documents
- A format editor enables you to define the language and presentation of documents (incl. inserting logos, and printing BVRs).
- Other functions
- It is possible to generate a purchase order in favor of a supplier on the basis of a customer transaction (order, delivery bill, or invoice); once the supplier's invoice has been received, one can automatically issue the delivery bill for the client.
- A sequence of lines can be memorised, and re-used for another transaction.
- One can also re-use an customer operation which has been archived in order to create a new order, or issue a credit note (with an inventory check).
- It is always possible to consult a client's financial situation in the books of account.
- one can add a credit limit to a customer's card, and block a sale if this ceiling is exceeded.
- Operations waiting to be booked can be transferred to the accounts.